Privacy policy

Updated: July 2026

NOTE. This is a template draft that must be reviewed and completed before publication (including the Business ID, the analytics and marketing tools in use, and the retention periods). We recommend having the policy checked by an expert where necessary.

1. Data Controller

Oitbacka Gård

Kiseleffin puistotie, 02510 Oitbacka

Phone: 040-57 33449

Email: info@oitbackagard.com

Business ID: [to be completed]

2. What Information We Collect

Contact details: your name, email address, phone number and the content of your message when you contact us via the form, by email or by phone.
Information related to events and venue rental when we agree on a booking.
Technical data: information collected through cookies, such as your IP address, browser type and statistics on how the website is used.

3. Purposes and Legal Bases for Processing

Responding to enquiries and messages — basis: legitimate interest and the preparation of a contract.
Arranging venue rental and events — basis: contract.
Website operation and information security — basis: legitimate interest.
Visitor statistics and marketing — basis: consent (via the cookie banner).

4. Cookies

Our website uses cookies. Necessary cookies are always enabled so that the site works properly. Statistics and marketing cookies are used only with your consent. You can change your consent at any time in the website’s cookie settings. You will find more information about how we use cookies in the cookie banner.

5. Disclosure of Data and Data Processors

We do not sell or disclose personal data to third parties for marketing purposes. We work with trusted service providers who process data on our behalf:

Technical maintenance and server space for the website (hosting provider).
Visitor analytics, for example Google Analytics [complete the tools in use].
Email and communication services for staying in touch.

Some service providers may process data outside the EU and the EEA. In such cases, we ensure appropriate safeguards are in place in accordance with data protection legislation.

6. Data Retention Period

We retain personal data only for as long as is necessary to fulfil the purpose or to meet our statutory obligations. Contact details are deleted once handling the matter no longer requires that they be kept. [Complete the exact retention periods.]

7. Rights of the Data Subject

You have the right to:

access the data we hold about you
request that your data be corrected or erased
request that processing be restricted, or object to processing
have your data transferred from one system to another where applicable
withdraw your consent at any time
lodge a complaint with the Office of the Data Protection Ombudsman if you believe your data has been processed in breach of data protection legislation

You can send requests to exercise these rights to info@oitbackagard.com.

8. Information Security

We handle personal data with care and protect it with appropriate technical and organisational measures against unauthorised access and use.

9. Changes to the Privacy Policy

We may update this privacy policy as our operations or the law change. The current version is always available on our website, and the date of the latest update is shown at the beginning of the policy.

10. Contact

For any questions about data protection, please get in touch: info@oitbackagard.com, tel. 040-57 33449.